Boss Lady

5 key tips to be more productive

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In business, time is precious. So making the most of your time is vital to your success, your co-workers’ success and the success of the business or your career as a whole.

There are thousands of courses and articles you can read to help with productivity But when it comes to the crunch, which is the best way? Is it putting your head down and getting your nose stuck into what ever you’re doing work? Maybe. But times have changed and these days you need to think strategically.

For example, being on social media while at work — something previously seen as “unproductive” behaviour — can boost employee productivity if approached properly, as the McKinsey Global Institute outlined, “If companies fully implemented social technologies… certain industries could raise productivity by 20 to 25 percent”..

A productive employee is more than just pushing bigger loads of documents around a desk.  It means planning, prioritizing, discipline, preparation and organization – the five keys to productivity.

Below are 5 tips to be more productive (and this can be applied to your staff also):

1. Follow a plan

Plan your day ahead. Make a list of to-do things for the coming week. Make a log of events to attend or participate a day ahead.

We like the idea of Bullet Journalling – check it out http://www.bulletjournal.com

Making a list will ensure you know your tasks, help you prioritize (next step) and will streatmline your time management. You could even set yourself a time limit to complete each task.

If you fail to plan you plan to fail.

2. Prioritize tasks

Prioritize what you have on your list. This will ensure you are covering off what is most important first. We have a tendency to only do what we like to do instead of what ‘needs’ to be done.

3. Timeline discipline

Stick to your timeline. And to do that be sure you don’t create unrealistic deadlines or targets.

Set yourself a time frame to complete each of your tasks so that you know how long each task is taking and that way, you’ll also know how those sorts of tasks take for future reference.

4. Organize emails

Emails can be classified into three different types: Simple mails that ask for an appointment or your presence for certain events or meeting — respond to them immediately after checking your calendar; Informative emails — read them and label them accordingly; and Complex mails that seek detailed information, suggestion and ideas — mark them as important and keep a reminder.

Knowing how to classify an email will not only help you know how to respond to each of them but also when to respond to each of them. Basically, your bosses’ email about an urgent deadline may be more important than Carol’s email about a cat sleeping on a turtle’s back.

5. Prepare for meetings

Be it a con-call or one-on-one interactions, prepare for everything. List down the points you need to raise, doubts to be cleared and answers to be sought for projects/ tasks that are in progress. You will not only have a fruitful meeting but will also ensure that crucial time is not lost.

Being a productive worker takes work, but over time it can become as easy as walking or breathing. And the benefits to your work quality and your overall career path are well worth the effort.

About Rowena Nagy

Rowena Nagy is a Journalist at The Business Woman Media. A graduate in Journalism, Media and Communications, she is passionate about in writing, travel journalism, video journalism and Public Relations.

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