Boss Lady

6 Tips for preparing for a business trip


Traveling on business is very different from traveling for pleasure on your vacation, so it is important that you know what to expect from a business trip. Going away on business can often be a stressful and chaotic time, and it usually isn’t as glamorous as it may sound. If your job involves taking regular business trips, then you could benefit from having a routine when it comes to preparing for a trip away with work.

A business trip can be as much pleasure as it is business if you are well prepared and make the most of your time away. By being fully prepared and having everything organized ahead of your trip, you can be more efficient with your time, and may even get a chance to enjoy what your overseas working destination has to offer! Here are six tips that will help you to prepare for a business trip.

Create and save a packing list

If you are going to be traveling on business on a regular basis, then by perfecting your preparation routine, you will find packing to be much less of a chore. It is beneficial to make a list of all the things you need to make for your trip. From toiletries to a smart suit to wear to business meetings, you should write everything down so that you don’t forget anything. You can keep this list to one side while you are packing and tick off each item as it goes in your case.

However, once you are all packed and ready to go, you should keep hold of that list and reuse it next time you go away. This will make any future business trips much easier to pack and prepare for. It also means that if you find you have forgotten something essential while you are away, you can add it to the list for your next trip.

Organize your own accommodation

Finding a great place to stay is an essential aspect of planning for a business trip, as it can massively impact on your experience while you are away. It is advisable to avoid staying in motels wherever possible when traveling on a business trip, as they aren’t the most comfortable of places when you are away for a significant amount of time. If your company allows you to arrange your own accommodation, then you may consider booking a furnished apartment, as it allows you the privacy and independence you need.

Furnished apartments in Manhattan for example are particularly popular amongst business travelers, as they offer a home from home that is close to the world leading business destinations. The serviced apartments provided by Blueground, who also offer furnished apartments in other areas of NYC, offer beautiful and luxurious accommodation that you can stay in for months at a time if necessary and are perfect for the business traveler.

Keep your travel documents in order

This may seem like an obvious thing to do when you are traveling on a business trip, but it is by far the most important! You should invest in a folder that you keep with you while you are traveling. This should contain your passport, emergency contact details, and necessary visas. This avoids any frantic last-minute searches for your passport when you are rushing for your flight.

Plan your transportation to the airport

Planning your arrival to the airport will give you peace of mind and reduce the anxiety around missing your flight.
Either if you are getting to the airport via train, taxi, uber, or driving yourself, planning in advance is always the best option.
These are few ways you can plan in advance your transportation to the airport:
  • Buy your train or subway ticket online or make sure your metrocard has sufficient balance
  • You can schedule your uber or lyft ride in advance.Uber now includes the option to schedule a ride 5 minutes to 30 days in advance using the Scheduled Rides feature.
  • Book parking near the airport in advance and drive yourself to the airport. This is probably one of the best and most affordable options if you have a car and would rather guarantee you’ll be on time.

Invest in a Wi-Fi device

While most cafes and restaurants have Wi-Fi available for customers, you may find that a motel or hotel room requires you to pay extra for a Wi-Fi service that isn’t very good. Therefore, many business travelers have suggested investing in a Wi-Fi device so that you can work online wherever you are.

Investing in a portable Wi-Fi device is a great way to avoid having to look around for a café that provides internet access, and instead, you can get work done from the comfort of your own room.

Plan some down time

While it is important that you are as productive as possible on your business trip, you should ensure that you schedule some downtime. You should also try to make the most of where you are traveling. For example, if you are staying in furnished apartments in New York, then you should allow yourself some time to do some sightseeing and enjoy everything that the Big Apple has to offer while you are away.

Utilize your travel time

A business trip is likely to include a lot of time traveling around from one location to the next. So, save yourself some time and get some work done during the journey. Getting some work done during your flight or train journey can save you time later in the trip.

Preparing for a business trip is just as essential as preparing for your own vacation, so follow these tips and make the most of your time away with work!

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