Career Woman

7 new time saving tips for business owners

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Always running late, always being stressed, always pushed for time … these are the facts of business life.  But there are some clever strategies to clear the stress and wrangle your time more efficiently.

Here are 7 new time saving tips for business owners:

1. Factor in email crises 

If you know every morning there will be a crisis email in your inbox, then review emails a little earlier to get them out of the way so you’re not late for your first appointment.

2. Allow extra time

If driving from A to B is 15 minutes including parking time then add at least 20% … so make sure you leave 20 minutes before you’re due, and even a little more than that.  Value your time?  Great, then do a little social media on your phone if you happen to make good time and arrive a few minutes early.

3. Count on problems 

In anything you do, there will always be challenges so again adding contingency time for having to change the printer cartridge, or someone grabbing you as you walk out the door.    If it’s client appointment and it usually runs an hour, don’t book the next immediately after.   Be realistic and allow a buffer, so you’re not running late and later for every appointment in the day.

4. Cramming and leaving space

This is my favourite activity – trying to fit as much as humanly possible into a day.   Allow time in every day just to catch up, handle issues and catch your breath and never book a day out fully … and apply tips 1 to 3 above.

5. Pre-plan for challenges

If for example you have young children who are likely to not be able to get ready in the morning, have them get their stuff together the night before and lay it on the bed.   Make lunches the night before.   If someone is ‘coming by’ to pick up something, arrange it to happen the night before.   If staff have to come in for you to leave, get them a key so you can just go if they are late.   Being pre-organised and anticipating what could go wrong (or usually does) will make your life much easier.

6. Say No!  

Sometimes people ask things of you … learn to say no.   I appreciate at times this cannot happen, but be a little selective and remember a ‘no’ can be delivered nicely … “sorry, I’d love help, but I’m fully booked today – perhaps we can talk tomorrow at 9am for 20 minutes?”   (Notice I set a time limit on the time as well).

7. All the rest …

Getting time into your day will mean many other aspects, such as delegation, losing the perfectionism and much more … if you’d like to know more about how to deal with the challenges of having enough time, check out my ebooks for more information.

 

About Donna Stone

Donna Stone is a business coach with three decades of experience. She grew her own business from a garage to be a multi-award winning operation that spanned five locations nationally. Donna works with business owners and other business coaches, consultants and trainers to help them build their own success. Her Coach the Coach ™ program has proved exceedingly popular. Donna is a prolific writer with hundreds of articles written and six books published. Visit www.donna-stone.com.au

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