Boss Lady

How to organize your office better


You’re coming to work on a Monday morning. Last week was busy, so you didn’t pay much attention to the state of your office and now there’s a few surprises around the room. There’s papers everywhere on the floor and the place looks like it’s been hit by a tornado, except a tornado would’ve probably blown away those few inches of dust off the shelves. There’s a shoe in your printer and you’re not sure how it even fit in there. The sticky notes are sticky on both sides, because two weeks ago you spilled some orange juice all over them. The trash can has lost its purpose since your whole office is a trash can. Maybe it’s time to rearrange your office. Let’s take a look at a few tips.

The purge

The inevitable first step is to get yourself together and decide the situation’s critical and something has to be done. When you do that, the second inevitable step is to turn the office upside down and clean it thoroughly. The third key step is not to forget that this is just the first step and that you’ll need to do a whole lot of different things to make your office look better and then continuously take better care of it in order for it to stay neat and organized.

Clear your desktop

Your desk is the center of gravity in your office and the place where you’ll most likely spend the most of your days, whether you’re alone in the office or share it with others. So that’s why it’s convenient to keep everything you might need during the day right on top of your desk? That’s tragically wrong. You should keep only the true essentials on your desk – your laptop, your phone, a pen and paper and possibly a few other things that might be vital for your job. Everything else – your chargers, keys, wallet, lunch or suitcase should be put away as they make a mess and create distractions.

Don’t forget the walls

You always have a feeling that you’ve used the last bit of room in your office? If you have trouble with not having enough space in your office to keep documents, folders and other office material, don’t forget that simply introducing a few shelves in the room could solve the problem. Start putting away some of the things on the shelves, especially if you don’t need them immediately. Vertical thinking is how big cities have managed to cram millions of people into small places, so it should work for you as well.

A bigger trash can

It might sound a bit silly, but it works. Not only will you spend less time taking the trash out, it has another advantage. Small trash cans tend to get filled rather quickly. That means that when you see a full trash can, you’ll probably just wait for someone else to empty it and the papers you wanted to throw away in the first place will remain around the office until someone decides to take the trash out. And that can take time. If you get a bigger trash can, it will be a lot easier for you to get rid of loads of unnecessary stuff you would otherwise keep on your desks or shelves.

Sort and categorize

If you want to keep order in your office, it’s essential to have a rather good idea about which things belong where. A good thing about this is that you decide where to put and keep stuff, but the bad thing is that you will have to memorize all this as well. One handy way is to use a color filing system, which can help you classify your files efficiently. Another convenient trick you can use is a labeling machine – it’s the quickest way to mark and label shelves, boxes, drawers, folders, bins or cabinets. Some of them don’t even use ink or toner, and you can order them online.

At the end of the day, it’s important to point out that keeping your office clean and organized is not a matter of going through a few simple steps and then forgetting all about it. You can get things organized, but they won’t stay organized by themselves. This will be your job, every day. The trick is not only to use tricks, but to be neat, methodical and disciplined all the time, from the moment you step into the office until you leave it in the evening.

About Dan Miller

Dan Miller is a Payments officer with nearly ten years of experience in banking and international payments in the Australian banking sector. He has a masters degree in finance and banking. He is married and also a father of a beautiful little girl.

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