All of us understand that a moving process can’t be organized without stress and overthinking. Continuous planning and control are driving us crazy. During a moving process, you have to keep in mind a lot of things and data. So, is it really possible to organize a moving process in such a way to make it completely stressless and relaxing? Of course, no. But what we can do is to make our moving process easier and faster. Knowing only a few important tips can help you a lot.
In this article we’re going to take a close look on how to make your future moving process less annoying and irritating. So, connect with your movers riverside ca (or any other region you’re moving to), discuss all transfer details, and start to implement our moving tips as soon as possible.
7 Tips on the moving process
We’re going to divide our tips into 2 parts:
- Preparation
- Moving day
Preparation for the moving process
Any moving process starts long before the actual moving day. After communication with your moving company, you have to clearly understand what part of the work will be done by the company and what should be done by yourself. Usually, customers take care of packing while movers take care of transferring. So, what are you supposed to do?
- Find out what kind of material you need to pack all items you’re going to transfer. A type of material depends on how fragile a piece of furniture is (glass, metal, wood, etc.).
- Pack and wrap all items you’re going to take to a new place. Start with smaller objects, slowly proceeding to the bigger ones like sofas, chairs, poufs, paintings, etc. And prepare a suitcase with essential items for the first day at a new place.
- Invite a moving consultant from a moving company you’re working with to estimate the belongings you have. Never discuss this question by phone. Only a face to face conversation can help to set a certain price for the items you’re going to move. Additionally, don’t forget to get in touch with a vehicle transport service. Remember to get car shipping quotes as well.
- Mark fragile stuff. Always make a label «Fragile» on the boxes which contain easily damaged items to make them safe during transportation. Never mix heavy pieces with lighter ones in one box. For example, pack books separately from all other stuff.
- Take care of the appliances. First of all, prepare them by cleaning and switching off. If you’re going to pack them by yourself, get several subfloor panels for easy moving. They will help you to walk the appliances across the floor.
Moving day
- Separate your suitcase with essential items from other boxes. It is better to transport it by yourself rather than in a common moving track.
- If you have animals, ask your friends or neighbors to take care of them on a moving day. Thus, you will be able to focus on the actual moving process completely.
Moving process complete checklist
1 to 3 months before moving
Internal and external communication
Inform employees and works council as early as possible about the company move
Communicate the advantages of the new location in order to get the workforce excited about the project.
Keep employees up to date – for example with photos of the new premises to stir up anticipation.
Listen to wishes and concerns.
Particularly important when the new company headquarters are far away: take into account that some employees may quit.
Do now
Inform customers and business partners
Draw up a circular with information about the planned move
Notice of imminent move in the signatures of all employees.
Set up a forwarding order for business mail.
Inform regular service providers, offices and authorities, chambers and associations
banks, domain operators, cleaning companies, energy suppliers
Tax office , employment office, trade office, GEZ
professional association, trade union
Organizational matters
Update offline and online directories
Change the entry in the commercial register
Change an entry in the phone book and in the yellow pages.
Update print entries (editorial and advertising deadlines often have long lead times!).
possibly update online entries – e.g. B. Google Maps, Yelp, GoLocal, industry-specific pages, …
If necessary, terminate contracts
Cease parking spaces, florists, fruit deliveries to the office, …
Plan transportation
Looking for a forwarding agency that specializes in company relocation
Apply for a no-parking zone
Clarify whether the forwarding company will take care of no-stopping zones on the day of the move,
if not: order no parking zone
Get moving material: Get an all-round carefree package from the shipping company or get cardboard boxes, foils and the like yourself?
Rent or buy moving boxes ?
Determine the order of the move
Stagger according to importance: which rooms should be cleared or cleared first?
Set the moving date
If possible, choose a day with a low workload in order to keep the downtime low.
Finance and Insurance
Can the employees B. clear your workplace yourself (e.g. when moving your office) or do professionals have to do it?
What does it cost you more: the packing service of the forwarding company or the time of your employees?
Take out additional insurance against damage in transit
Shipping companies are generally insured up to EUR 620 per cubic meter; If the inventory is expensive, then additional insurance makes sense.
compare offers
Rooms and inventory
Plan renovation measures for the old and new company headquarters.
Obtaining offers from craftsmen.
In the case of complex conversions: Plan more than 3 months in advance if there are delays.
Plan workspace layout
New rooms as an opportunity to optimize work processes.
If necessary, incorporate the wishes of employees.
catalog existing inventory
Sorting out old files, office furniture, etc. that are no longer required – everything that is not necessary saves money during transport.
Note the retention period for documents!
Destroy critical documents in accordance with data protection regulations.
Moving can be a good reason to switch to electronic archiving.
order new office furniture etc.
Check EDP and telephone system, software
Is the technology still up to date?
Is it worth changing provider?
Do you need IT specialists for the construction and dismantling?
1 to 2 weeks before the move
Confirm appointments
carrier
handyman
external service providers
Remind employees to move
Hire a cleaning company
If necessary, cleaning the new rooms before moving in
Cleaning of the old company premises shortly after the move
Cleaning the stairwells on the day of the move
Discuss cost accounting with the old landlord
Discuss heating and utility bills
Read meter readings
Arrange handover appointments with the landlord
Prepare handover protocols
Handover of the new company premises by the new landlord
Deadline for handing over the old space to the old landlord
Read and document meter readings
In-house organization
Organize return of keys for employees
Have advertising material printed with a new address, plus stationery, business cards, pens, ….
Label furniture
On moving day
Check old and new stairwells for previous damage
take photos to have evidence in the event of a dispute
Old location: Has nothing been forgotten?
New rooms: is everything in its right place?
After the move
unpacking
Connect devices
report any damage to the shipping company
Hold a housewarming party
State the move on your tax return
Claim moving costs with your tax return
Submit appropriate invoices as evidence, if necessary
