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Access all areas: Making your corporate events accessible for the disabled

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Whenever you organize or host a corporate event, it is important that it is completely accessible to people who have a disability. Here are some things you should take into consideration to ensure that your next event is open to everyone.

Find an accessible venue

When you are looking for a venue to hire, you should find one that is accessible for people in wheelchairs. That means it needs to have plenty of ramps, stairlifts, and disabled parking. It is also a good idea to make sure that there are disabled toilet facilities at the venue too. 

Provide facilities for service dogs

Will there be some people attending who have service dogs with them? If so, you will need to make sure that there are plenty of facilities available for these dogs. After all, they will need a drink and something to eat through the day too! Add plenty of bowls of water around the venue and ensure there is somewhere the dogs can get some exercise. 

Reserve seating

If you are hosting a talk or a speech, it’s a good idea to make sure there is some seating close to the stage for disabled people. There should also be an easy way for them to get to the front of all the seating. Walkways need to be free from any potential hazards, and there should be plenty of space for wheelchairs to make their way to the front of the room. 

Consider those who have impaired hearing

If someone has bad hearing or is completely deaf, seating them right at the front near the stage won’t be enough to help them hear.  Companies such as Conference Data Services can help with some of their audio visual equipment. This gives you the chance to add visual prompts and graphics to all presentations. You should also ensure there is an induction loop system installed at the venue as this can help people who use hearing aids. 

Hire servers to help at the buffet 

One of the things that event organizers often forget about is that disabled people often struggle at buffets. For instance, people on crutches or using a wheelchair won’t be able to serve themselves. So, it’s a good idea to hire some servers who can help disabled people at the buffet. If you are hiring a catering company for the whole event, you can ask them if they can supply waiters and servers as part of their package. 

Bright lights help, strobe lighting doesn’t

Make sure that all the lights are on as brightly as possible throughout the event. This helps people with impaired hearing lip read and follow the speeches. It can also make things easier to see for people who have sight problems. It’s also necessary to remove any strobe lighting from of the rooms in the venue. This kind of lighting can induce seizures in those who suffer from epilepsy.

As you can see, making your next event accessible is very easy and can help make things more comfortable for people with disabilities.

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