Boss Lady

Are you prepared for an emergency?

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No matter what kind of business you are engaged in, if you have employees who work for you in any kind of setting, you need to have certain emergency procedures in place. The quality of those procedures is important, because it determines how likely or unlikely it is that you and your people will escape from the situation unscathed. These are often the kinds of situations we don’t really want to think about too much, but nonetheless as a business owner they are one of your main concerns, and you need to make sure they are all in place. Let’s take a look at how to ensure that your emergency procedures are as good as they should be.

Well planned

The most important quality of any emergency procedure is that it is well planned, otherwise you never know what might actually happen on the day. It is important to note that you cannot plan for every single eventuality, and you never know what will actually happen, but you can plan for such situations as finely as possible. The truth is, you want to develop emergency procedures which are well planned enough that everyone knows what they are intimately, but they don’t interrupt things too much. This is a tricky balance to find, but mostly it is just a matter of trial and error.

Available to all

Sometimes, you walk into offices and other workplaces, and there is no hint anywhere of their emergency plans. Of course, you don’t necessarily want these displayed on the main notice board the whole time, but they do need to be somewhere where everyone can get to them at any time. It is not a bad idea to have a small poster explaining the basic points somewhere like the staff room, as this ensures that it sinks in to people’s brains over a long period of time. However you do it, you must ensure your employees are able to access the information at all times.

Are you prepared for an emergency?

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Working equipment

At some stage — and at regular intervals — you need to go through the different parts of the process for your emergency procedures, and ensure that every aspect of them is working as well as possible. This means checking every piece of equipment which might be used during the procedures. Things like fire extinguishers needs to be in full working order the whole time, and you should carry out a frequent emergency light test to make sure that people can see the way out in an emergency.

Test runs

Finally, it is well worth engaging in test runs every now and then, just to make sure that everything works exactly as it should. Your test runs should involve everyone that would be involved in the real thing, and it is worth the time taking everyone away from their desks for this. With frequent test runs, you can be confident that everyone will know what they are doing in the real thing, and that should give you a greater peace of mind.

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