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Position management: How to organize your workforce better


This short guide outlines how a position management system can streamline your staff management and operations.

Every manager or business owner knows that when it comes to organizing your workforce, and determining the hierarchies that should be in place within your business, you have a lot of tough decisions that need to be made.

This is especially true if you’re a business that has a complicated workforce makeup. Having multiple employees that are completing multiple roles or having several part-time employees, who together, fill a full-time position can make it difficult for determining the best ways to structure your business. However, using a position management system can help you determine the best ways to organize your workforce and simplify your business life.

What Is Position Management?

Position management is a structural style that allows you to organize your workforce by position instead of organizing it by each individual employee. This will make it simpler for certain departments, like HR and Payroll, to perform their jobs because organizing your workforce by position will create a clearer picture of your organization.

How Does Position Management Work?

If you organize your business systems by each individual employee, then your internal employees will constantly be attempting to keep up with updating your systems so that it will recognize the new employees. This can make it difficult to scale your business quickly and it can be much harder to update your systems if multiple employees decide to leave at once.

With a position management system, each employee within a certain position will be viewed the same way. They might be on different “levels” depending on if their in a higher position within that department, but the position management system will allow you to separate each department into a clear fixture in your internal programs.

You’ll easily be able to add more “space” to that department if multiple hires in one particular position happen at once. You’ll also be able to shrink the department in your systems more easily or you’ll be able to leave spaces in the system “vacant” if one employee leaves and you’re looking for a new hire. For this reason, in addition to being helpful for Payroll, organizing your employee systems by position will also help recruiters have a better idea of which departments need a new recruit to fill an open role.

Position Management Systems Will Help You Budget Better

Thanks to a clear picture of your business being presented, you won’t ever have to worry about over-hiring taking place in any one department.

With a position management system, your recruiter will be able to see which spots are vacant. They’ll then be able to click on that vacancy to indicate that they want to begin hunting for potential recruits to fill the role. From there a manager in that specific department will have to approve the recruiter’s request for them to get the go-ahead to begin looking for potential candidates.

The importance of efficient Human Resources management

Companies are complex bodies formed by different sectors: finance, sales, production and many others. Each has its own importance, but what about the HR sector? It is he who manages and organizes all the company’s human resources. From recruiting to payroll management, everything related to the organization’s human capital is the role of the Human Resources sector. That’s exactly why managing the industry efficiently is so important.

Human resources are everyone who operates in the company, from the cleaning staff to the management level. Ensuring that these employees are motivated and satisfied with their work environment is a function of the HR sector. Here’s how managing these critical business resources well can help improve your productivity and even increase your profit margin.

1. Employee satisfaction

A satisfied worker tends to perform their tasks more efficiently. This satisfaction can come from the financial remuneration that comes in the form of salary and bonus, but it is also linked to factors such as the work environment, relationships in the company, personal growth and the possibility of growth within the organization.

2. Create motivation

To be satisfied, an employee must have motivation. And this can only be created through the efforts of human resource management, which tries to create an environment where the employee feels useful, influential and important. When they feel that they are part of something, the employee will be ready to dedicate themselves more to that company, working harder to reach their goal. Possibility to develop a career and performance bonuses also generate motivation in the middle of work.

3. Define responsibilities

Having properly defined responsibilities helps a lot in the productivity of any sector of the company. It is important that personnel management is able to delegate responsibilities to each employee so that they feel more motivated and efficient.

4. Ensure quality of life

Another important function of the personnel management sector is to guarantee the quality of life of its employees. It is the role of this sector to ensure that employees have the best health conditions, medical and psychological support, and everything that is necessary for their personal lives to be in order.

5. Develop knowledge

Within an organization, knowledge is essential for any task. It is important to ensure that employees have all the training they need to do their jobs smoothly and in the best way possible. Investing in training for better qualification of personnel can even increase the profit margin.

6. Talent retention

No entrepreneur wants the employees formed and trained in the organization to flee to other companies taking all their skills and investments. It’s up to HR management to create enough reasons for these talents to remain in the company as a good reward system, for example.

To have a good HR sector, in the first place, it is necessary to invest in professionals trained to manage a company’s resources. It is also worth investing in management software that makes the task easier, such as an ERP. ERP is a system that helps to integrate information from all sectors of the organization. It assists in decision making, payments of wages and benefits, tax burdens and others. Through a good ERP it is possible to further increase business efficiency.


Ultimately, this system style will save you money because it will save your other employees time in performing their jobs.

About Business Woman Media

Our women don’t want to settle for anything but the best. They understand that success is a journey involving personal growth, savvy optimism and the tenacity to be the best. We believe in pragmatism, having fun, hard-work and sharing inspiration. LinkedIn

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