Boss Lady

Why a business needs a POS system


A POS system refers to the whole network of software that you have that affects the sales, inventory, and customer and employee records in your business. In the past, points of sale (POS) systems were created to replace old cash registers. But, at present, a point of sale system goes beyond just the register.

If you’re still in the infancy stage of your business, then maybe you don’t need a point of sale system as of the moment. This is especially true if you’re only opening a small food kiosk or a small shop. But, as your business expands in size, or if you open more branches, it can be to your advantage to have a point of sale system in place.

A point of sale system posts numerous benefits for the day-to-day operations of your business. Some of these benefits include:

  1. Keeping track of your inventory

One of the most challenging aspects of any business is keeping track of the inventory. If you’ve only got a small store as of the moment, this shouldn’t be a problem. But, once your business starts to expand, so does the difficulty and need for you to have a more efficient inventory system in place.

One small mistake can be a costly one for your business, especially if this is left alone to prosper. You may be ordering supplies that you may still have a lot of stock, or forget ordering those that you need. To address this more efficiently, a Retail Express POS is your recourse.

  1. A more accurate system of recording

Without a point of sale system in place, employees will have to manually record every sale transaction. This means that when every sale is made, the employee on the checkout counter has to manually write down the item name, code, and the corresponding price. With these receipts or records, later in the day, an inventory can also be checked and compared, if it matches.

While this is doable, it’s no longer an efficient method. Apart from being time-consuming, it’s also prone to a lot of errors. Unfortunately, these mistakes can sometimes be costly for your business. One single mistake in the item code can be tough to trace.

With a point of sale system, these errors are avoided.

  1. Allowing you to keep a record of your customers

It’s always vital to keep records of your customers. If you haven’t already, now’s the time for you to do it as well.

Keeping records of your customers makes it very easy for you to monitor and keep track of who’s shopping at a particular time. Hence, with this kind of system, it’s easier for you to come up with your customer loyalty program. This refers to the manner of giving out loyalty cards and exclusive discounts to those shoppers who pop up on your system regularly. Doing this is an essential aspect of marketing.

The more that your customers feel loved and appreciated for shopping at your store, the more encouraged they’ll be to keep it up, and to help spread the word to others as well.

  1. Helping you create more detailed reports efficiently

If you’ve been in business for a while now, you would know that one of the most challenging crunch times has to do with the financial reporting season.

When it’s time for you to make your financial reports, it can be daunting. One single mistake in your profit and loss statements or balance sheets mean that you’d need to review every single piece of daily sales and inventory reports. Without a point of sale system, this is very difficult to do. And it’s going to be more time-consuming as well.

Because your system is now going to be automated, you can enjoy a faster means of consolidating all your reports and making sure that no single centavo is left on an error.

  1. Easier to monitor employees

One of the key players in any business industry is your employees. Without them, you cease to operate efficiently. If you’re lucky, all of your employees work hard to contribute well to the company as assets.

Unfortunately, that isn’t always the case. There are some employees who are more of liabilities. One common abuse is in the daily time record, where employees claim to be in work, to receive their pay at a particular hour, but in reality, they’re not. This is very important to monitor as salaries and wages constitute one of the highest expenses of a company every month.

With a point of sale system, you have a better means of tracking your employees. They can’t make their own handwritten schedules or time records, as the recording process is done automatically through the system.


If you’re still operating with a manual system, now’s the time for you to make that upgrade and have an automated point of sale system installed. When used correctly, a point of sale system is one of the best changes that you can ever grant your business. With this in place, your business starts to be more efficient and effective with its operations.

About Business Woman Media

Our women don’t want to settle for anything but the best. They understand that success is a journey involving personal growth, savvy optimism and the tenacity to be the best. We believe in pragmatism, having fun, hard-work and sharing inspiration. LinkedIn

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