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How to implement a VOIP system in your business

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Implementing a VoIP system has become a popular option due to the recent innovations in the business communications sector. A VoIP system gives employees access to company phone systems wherever they have an internet connection. A properly implemented VoIP system can create a more connected workplace by providing cost efficiency, portability, and flexibility. As a result, small business owners are implementing VoIP because of the unprecedented technology connectivity options. If you are planning to start using VoIP, read on for how to implement a VoIP system in your business successfully.

Finding the right provider

Finding the right provider is critical to the successful implementation of a VoIP system. The core components of any good phone system are the stability and security of a call. Therefore, a VoIP provider should have features such as extensive collaboration and connectivity abilities, a robust security system, and at least a 99.99% up time. With the use of business phone system review, you can verify these features along with customer support ratings. A VoIP provider should provide a complete and informative set-up, or guide of the system. If the provider offers top notch support, it will make the installation and transfer process much smoother. Of course, you want to ensure that employees and customers can continue to make calls when making the switch. Working with a reputable provider, implementing a VoIP system in your business should be seamless.

Ensure sufficient network bandwidth

Next, ensuring that your network can handle VoIP is critical to its implementation. VoIP operates on your business’s network, which will create an additional strain on your IT infrastructure. Popular VoIP systems require about 100 kbps of upload and download speed per line. Depending on the size of your business, the impact it will have on your network could be significant. Your current network provider should have enough bandwidth to handle the current internet usage with a new cloud VoIP system as well. To provide the best stability, always use a wired connection between devices and your business’s network. Upgrading your internet based on the requirements of the VoIP system is vital to its success.

Implement a quality of service system

When installing VoIP in your business it is worth implementing a Quality of Service system (QoS) as well. QoS ranks data traffic on your network, and mitigates network congestion for high priority data. To avoid call instability, VoIP data traffic is prioritized. QoS can prevent any instability during calls by prioritizing VoIP data on your network. Furthermore, you can monitor the uptime and quality of calls, ensuring that the network is properly supporting your VoIP system. Implementing VoIP and QoS systems simultaneously could be the best option for stability in your business.

Implement your VOIP technology

Deploy your new system using the network, VoIP PBX and SIP phones. The network connects to your PBX box which manages the calls to each phone. The SIP is a tool that the majority of VoIP providers use. A SIP trunk allows calls through PSTN and VoIP. SIP saves your business the expense of having a PTSN phone system as well. The VoIP provider you choose should have reliable SIP devices. These phones are the endpoints that users can make and receive calls on. Of course, you should test the network, VoIP box and phones to ensure that the voice services are all working correctly. Once configured, your system should be ready to start using.

Analyze your network security

Furthermore, you should take into account the various security considerations of your implementing your virtual phone system. While most businesses have a basic firewall in place, you may need to further analyze your network security. Since most cyberattacks occur from outside the company, data encryption is essential. However, you can further secure the network by using a session board controller (SBC). This application manages the various layers of VoIP for increased protection. It provides another layer of encryption as well as performance optimization too. To properly implement your VoIP system for performance and reliability, take the additional measures to secure the network against malicious attacks.

By implementing VoIP, your business can save money and create greater connectivity. Choosing the right provider to implement VoIP can eliminate the tediousness of the switching process. Providing the right amount of bandwidth to your VoIP system is the best way to create stability on your calls. More so, QoS systems allow your network to seamlessly decide the right amount of bandwidth your VoIP system needs. Connect a SIP that is both reliable and compatible with your VoIP system. Remember that your system’s data encryption is crucial to its use in your business. Follow these steps to configure, setup and implement a VoIP system in your business.

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